Move from QuickBooks Online or Desktop into a usable Odoo ERP system with clean data mapping, parallel testing, cutover planning, and post-go-live support.
Quick answer
Solvync helps growing Canadian SMBs move from QuickBooks Online or QuickBooks Desktop to Odoo ERP with accounting data mapping, opening balances, customer, vendor, and product migration, inventory setup, GST/HST configuration, testing, cutover, and post-go-live support.
For a QuickBooks to Odoo migration project, we review your current QuickBooks file, map the Canadian SMB migration path, validate inventory and accounting migration, and connect the rollout to your broader Odoo implementation plan.
We hear the same five drivers in nearly every discovery call.
You bought QB to do bookkeeping. Now you’re using it for inventory, projects, CRM, and time tracking it was never built for. Five disconnected tools. One Odoo replaces all of them.
Your bookkeeper exports QB to Excel, then merges it with the inventory spreadsheet, then with Shopify sales. By the time you have a real-time dashboard, the month is over.
QuickBooks Online Plus tops out at 5 users. Advanced is $230/user/month. For a 15-person team, that’s $40K+/year just to log in. Odoo Standard runs about CA$44/user/month all-in.
Three locations. Multiple legal entities. Inter-company billing. Multi-currency. Project costing across departments. QuickBooks bends until it breaks. Odoo handles all of it natively.
Odoo logs every change to every record with timestamp + user. CRA audits become a 10-minute drilldown instead of a week of forensic accounting. Your accountant will thank you.
Honest scope — before we sign anything, you know exactly what carries forward.
| Data type | Migrated | Notes |
|---|---|---|
| Chart of Accounts | Full | Mapped 1:1 to Odoo’s Canadian COA, with reconciliation review before cutover. |
| Customers + Vendors | Full | Including custom fields, payment terms, tax codes, multi-currency balances. |
| Open AR / AP | Full | Outstanding invoices and bills migrated as open documents in Odoo with original dates preserved. |
| Historical transactions | Full or summary | You choose: full transaction-level history (default for last 2 fiscal years), or opening-balance summary only (faster cutover, smaller footprint). |
| Items / inventory | Full | SKUs, descriptions, costs, on-hand quantities, multi-warehouse balances. Bundles and assembly items mapped to Odoo BOM. |
| Bank reconciliation history | Full | Last 12 months of reconciled bank statements imported and re-reconciled in Odoo for audit trail continuity. |
| Document attachments | Full | Receipts, vendor invoices, customer contracts attached to original transactions in Odoo. |
| GST / PST / HST history | Full | All Canadian sales-tax filings reconcile cleanly. Quarterly remittances continue without interruption. |
| Payroll history | Reference only | QuickBooks payroll doesn’t carry into Odoo’s payroll module 1:1. We help you choose Wagepoint, ADP, or Odoo Payroll for go-forward, with reference data archived. |
| Memorized reports | Rebuilt | Your custom QB reports are documented during Scope and rebuilt natively in Odoo Studio — usually faster, almost always more flexible. |
All migrations include a written data-mapping document signed off by you before any production data moves.
Eight to ten weeks. Five clear milestones. No surprises.
We review your QuickBooks Online or QB Desktop file, your operational tools (Shopify, Square, project software, etc.), and your Canadian tax setup. Output: written scope document + fixed-price quote + go-live date.
We pull your QB data into a staging environment, document every account/customer/vendor mapping decision, and walk you through the data-mapping document for sign-off before anything else happens.
Modules configured for your business (Accounting, Inventory, Sales, Purchase, CRM, etc.), Canadian tax rules applied, custom fields added, integrations wired (Shopify, Stripe, banking feed). For current projects, we map the migration into Odoo 19 implementation decisions so the new system is not just a data copy. Weekly demos so you see progress.
Both systems running simultaneously for 2 weeks. Your team enters every transaction in both. We reconcile daily. Any discrepancy gets caught and fixed before cutover. Training happens during the parallel run, on real data.
Final data sync over a quiet weekend. Odoo goes live Monday morning. We’re on-call for 30 days post-launch — phone, email, screen-share — to fix anything weird in the first month.
Your CRA filings continue without interruption. Your accountant signs off before cutover.
Auto-applied on Canadian sales. Quarterly + annual remittance reports built in. Input tax credit tracking matches CRA expectations.
Province-specific PST + federal GST applied independently. Customer billing address determines tax. Multi-province operations handled in one tax engine.
Harmonized 13%-15% sales tax applied per province. Inter-provincial sales calculated correctly based on customer location.
Combined GST + QST handling for Quebec customers. Bilingual invoices supported natively.
Export sales, basic groceries, prescription drugs, financial services — all the CRA categorizations supported out-of-the-box.
Provincial WCB account numbers tracked per subcontractor. Clearance certificate workflow built in. COR audit defense documents auto-generated.
Three-year total cost of ownership. Real numbers in Canadian dollars.
| Cost component | QuickBooks Advanced + add-ons | Odoo (Solvync implementation) |
|---|---|---|
| Monthly licensing (15 users) | $3,450/mo (CA$230 × 15) | $660/mo (CA$44 × 15) |
| Inventory add-on | $300/mo (Fishbowl, SOS, etc.) | Included |
| CRM | $720/mo (HubSpot, Pipedrive) | Included |
| Time tracking + project mgmt | $220/mo (TSheets, Harvest) | Included |
| eCommerce (if applicable) | $300/mo (Shopify Plus or similar) | Included |
| Year 1 software subtotal | $59,880 | $7,920 |
| Implementation (one-time) | $0–$5,000 (DIY or basic setup) | $25,000–$45,000 |
| Ongoing support / maintenance | $5,000/yr (admin time) | $3,000–$8,000/yr (Solvync support plan) |
| 3-year total cost | $184,640+ | $58,760–$80,760 |
| 3-year savings vs QuickBooks stack | CA$103,880 – $125,880 | |
Numbers reflect public pricing for a 15-user Canadian SMB as of April 2026. Your exact figures depend on industry, modules, and integrations — reviewed line-by-line during the free audit.
As client-approved migration stories become available, this section will feature named case studies with the scope, timeline, and outcomes reviewed by the client.
Thinking about a QuickBooks to Odoo migration? Book a practical audit and we will map what should move, what should stay archived, and what Odoo needs to be useful after go-live.
Book free audit30-minute migration audit. No commitment, no sales pitch. Just clarity on whether Odoo fits your business and what the migration would actually look like.